Freelance Contract

A Freelance Contract in Singapore refers to a legal agreement between a freelancer, also known as an independent contractor, and a client or company. It outlines the terms and conditions of the working arrangement, including the scope of work, deliverables, timeline, payment terms, and any additional provisions or requirements.

This Freelance Contract serves as a binding document that protects the rights and obligations of both the freelancer and the client, ensuring clarity and transparency throughout the working relationship. Freelance contracts operate within the general principles of contract law, providing a framework for resolving any disputes that may arise.

This type of contract allows individuals to offer their expertise and services on a project basis, providing flexibility and autonomy in their work arrangements. Freelancers in Singapore span various industries and enjoy the freedom to choose their projects, set their rates, and collaborate with multiple clients simultaneously.

Using a Freelance Contract in Singapore offers several key advantages for both freelancers and clients.

Clearly identify and include the names and contact details of both the freelancer (independent contractor) and the client or company engaging their services.

Define the specific services or projects to be provided by the freelancer. This section should outline the nature of the work, deliverables, and any relevant timelines or milestones.

Specify the agreed-upon compensation for the freelancer’s services, including the payment structure (hourly, project-based, or milestone-based) and any applicable taxes or expenses. Clarify the payment schedule and preferred method of payment.

Address the ownership and usage of intellectual property resulting from the freelancer’s work. Specify whether the freelancer retains ownership or if the client has full or limited rights to use the work.

Include provisions to protect any confidential or proprietary information shared during the course of the project. Clearly define the obligations of both parties to maintain confidentiality.

Outline the conditions under which either party can terminate the contract, including notice periods and any applicable penalties or consequences.

Include a section detailing the process for resolving disputes, such as mediation or arbitration, to avoid resorting to costly litigation.

Specify the jurisdiction and governing laws that will apply to the contract. In Singapore, it is common to state that the contract will be governed by Singapore law.

Define the process for making changes or amendments to the contract. This typically involves written agreement and mutual consent from both parties.

State that the written contract represents the entire agreement between the parties and supersedes any prior verbal or written agreements.

Freelancers in Singapore, operating under a Freelance Contract, possess certain rights that safeguard their interests and ensure fair working conditions. Freelancers have the right to negotiate and determine their rates, payment terms, and working arrangements with the client. They also have the right to a safe and respectful working environment, free from harassment or discrimination.

Freelancers have the right to protect their intellectual property rights and maintain confidentiality, as outlined in the Freelance Contract. It is important for freelancers to understand and assert their rights, ensuring that the Freelance Contract reflects these rights and establishes a fair and mutually beneficial working relationship with their clients in Singapore.

1. Prepare the invoice: Create a professional and detailed invoice that includes your name or business name, contact information, and the client’s information. Include an invoice number and date for reference.

2. Outline services provided: Clearly specify the services or work performed, along with the corresponding quantity or hours worked, and the agreed-upon rate or fee.

3. Calculate the total amount: Multiply the quantity or hours by the rate to calculate the subtotal. Add any applicable taxes, if required. Ensure the invoice reflects the correct total amount owed.

4. Include payment terms: Clearly state the payment terms, such as the due date and preferred payment method (e.g., bank transfer, PayPal, or cheque). If applicable, mention any late payment penalties or discounts for early payment.

5. Attach supporting documents: If necessary, attach any supporting documents or receipts related to the services provided, such as expense reports or travel receipts.

6. Double-check the details: Review the invoice to ensure accuracy and completeness. Verify that all information, calculations, and details are correct.

7. Send the invoice: Choose a method to send the invoice to your client, such as email, a file-sharing platform, or an online invoicing system. Consider attaching the invoice as a PDF file to maintain formatting and professionalism.

8. Follow up: After sending the invoice, follow up with the client to confirm receipt and answer any questions they may have. Maintain a professional and courteous approach during these interactions.

9. Track payment status: Keep a record of the sent invoices and track the payment status. Follow up on any overdue payments according to the agreed-upon payment terms.

In Singapore, there are distinct differences between an employee and a freelancer in terms of their working arrangements and legal status. 

An employee is typically hired by a company or employer to work under an Employment Contract. They have a more formal and structured relationship with the employer, often working fixed hours, reporting to a supervisor, and receiving benefits such as paid leave, healthcare, and CPF contributions. Employees are subject to the Employment Act, which provides specific rights and protections, including minimum employment standards.

On the other hand, a freelancer, also known as an independent contractor or self-employed individual, operates independently and is not bound by an employment contract. Freelancers have greater flexibility in choosing their projects, setting their rates, and managing their workload. They have more control over their working hours and methods, and they are responsible for their own taxes, insurance, and financial planning. Freelancers are not covered by the Employment Act and do not receive the same benefits as employees.

It’s important for individuals and companies in Singapore to understand these differences to ensure compliance with relevant laws and regulations and to establish the appropriate working arrangements for their specific needs.

If you don’t have a Freelancer Contract in Singapore, it can leave both you and your client vulnerable to misunderstandings, disputes, and potential legal complications.

In the absence of a contract, it may also be challenging to enforce your rights or seek legal recourse in case of non-payment or breach of agreement. Having a contract in place is crucial to establish clear guidelines, protect your interests, and ensure a mutually beneficial working relationship.